SPECIFIC PROCUREMENT NOTICE
INVITATION TO PREQUALIFICATION
Procurement entity: The Southern African Development Community (SADC) Secretariat:
Location: Gaborone, Botswana
Number and titles of lots: One Lot - PROVISION OF FACILITIES MANAGEMENT SERVICES TO THE SADC SECRETARIAT PREMISES
Reference Number: SADC/3/5/4/93
Maximum contract budget: USD5,813,538.45
1.This INVITATION TO PREQUALIFICATION follows the General Procurement Notice that appeared on SADC Secretariat website: www.sadc.int in June 2023.
2.The SADC Secretariat herewith invites companies/firms to submit Expressions of Interest to for the following contract(s):
PROVISION OF FACILITIES MANAGEMENT SERVICES TO THE SADC SECRETARIAT PREMISES - SADC/3/5/4/93
More details on the scope of the contract(s) provided in the Prequalification Document –which can be downloaded, free of charge, from the following website: https://www.sadc.int/procurement-opportunities
3.The procurement method used for this contract is Quality and Cost Based Selection under the International Restricted Tender as defined in the SADC Secretariat Guidelines on Procurement and Grants, January 2021 edition available on the Procurement Documentation page https://www.sadc.int/procurement-documents of the SADC website.
4.The INVITATION FOR PREQUALIFICATION is open to all companies/firms which satisfy the eligibility and qualification requirements stated in Section III of the Prequalification document.
5.The date and time of submission of the Expressions of Interests at the Collab link indicated in the Prequalification Document is Monday 3rd June 2024, Time: Midnight local (Botswana) time. The Collab link for submission of proposals will not be accessible after the closing time. Bidders are encouraged to submit prior to the deadline to be considered for evaluation.
All notifications concerning this procurement process, including: modification of the Prequalification Document, results of the evaluation or cancellation notices, will be published on the SADC Secretariat website:
https://www.sadc.int/procurement-opportunities
6.Interested companies/firms may seek clarification or/and additional information concerning this contract, only in writing and by latest 13th May 2024, Time: midnight local Botswana time, from the following contact points:
Head of Procurement Unit
SADC Secretariat
CBD Plot 54385
City: Gaborone
Country: Botswana
Tel: +267 395 1863
E-mail: tchabwera@sadc.int ; brakhetsi@sadc.int
Copy: pchifani@sadc.int
Web site: www.sadc.int
All notifications concerning this procurement process, including: modification of the Prequalification Document, results of the evaluation, shortlisting or cancellation notices, requests for clarification and the respective responses will be published on the following website: https://www.sadc.int/procurement-opportunities
7.Description of the assignment:
Short description of the assignment including more details on the scope of the contract is provided in the Prequalification Document – which can be downloaded, free of charge, from the SADC Secretariat website: https://www.sadc.int/procurement-opportunities
The SADC Secretariat herewith invites companies/firms to submit Applications for prequalification for the following contract: PROVISION OF FACILITIES MANAGEMENT SERVICES TO THE SADC SECRETARIAT PREMISES - SADC/3/5/4/93
The intended start date is 12 December 2024 and the period of implementation of the contract will be 60 Months (5 years) from date of commencement. The appointed firm/company will be expected to be available three months prior to the start date for transitional and handover processes.
In addition to the key experts the service contract will also include provision of other related services including Security Services, Building Fabric Services, Energy Management Services, Facilities Management Services, Help Desk Services, Landscaping Services, Maintenance Services, Cleaning Services, Birds, Termites and Pest Control Services, Waste Management Services and Emergency Management Services.
